Last Updated: October 27, 2026

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Circle Oak Ranch Events (“Circle Oak Ranch,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide through our website, www.circleoakranchweddings.com (the “Website”).

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This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our Website, inquire about our wedding venue, request pricing information, contact us, or otherwise communicate with us.

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1. Information We Collect

We may collect personal information that you voluntarily provide, information collected automatically when you use the Website, and information received from certain third-party services.

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Information You Provide to Us

When you submit a wedding inquiry, request pricing information, complete a contact form, or communicate with us, we may collect:

• First and last name

• Email address

• Telephone number, if requested or provided

• Wedding date or anticipated event date, if provided

• Information about your wedding plans, venue interests, or event requirements

• Messages, questions, and other information you choose to include in a form or communication

We use this information to respond to inquiries, provide requested information, discuss availability and venue services, arrange tours, and communicate with prospective and booked clients.

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Please avoid submitting sensitive personal information through general contact forms unless it is specifically necessary and requested.

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Information Collected Automatically

When you visit the Website, certain technical information may be collected automatically by our Website platform or service providers, depending on the tools and settings in use. This information may include:

• Internet Protocol (IP) address

• Browser type and version

• Device type and operating system

• Pages visited and links clicked

• Date, time, and duration of visits

• Referring website or webpage

• General Website performance and usage information

This information may be used to maintain Website functionality, improve performance, troubleshoot technical issues, and understand how visitors interact with the Website.

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2. How We Use Personal Information

We may use personal information for the following purposes:

• Responding to wedding inquiries and general questions

• Providing wedding pricing information and details about venue packages

• Communicating about tours, availability, event planning, and venue services

• Managing prospective client and customer relationships

• Providing information requested through our Website

• Operating, maintaining, securing, and improving the Website

• Understanding Website traffic and performance, where applicable

• Preventing fraud, misuse, unauthorized access, and other security issues

• Complying with applicable laws and legal obligations

• Enforcing our agreements and protecting our rights and property

• Carrying out other purposes disclosed when information is collected or otherwise permitted by law

We will not use personal information for materially different purposes without providing any notice required by applicable law.

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3. How We Disclose Personal Information

We may disclose personal information in the following circumstances:

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Service Providers

We may share information with service providers that help us operate our Website and business. These may include Website hosting and platform providers, form-processing services, email providers, scheduling tools, analytics providers, and information technology support.

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These providers may process personal information on our behalf to perform services for us, subject to applicable contractual and legal requirements.

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Legal and Safety Reasons

We may disclose information when we reasonably believe disclosure is necessary to comply with applicable law, respond to lawful legal requests, protect the rights or safety of individuals, investigate suspected fraud or unlawful activity, or protect our business and property.

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Business Transactions

If Circle Oak Ranch is involved in a merger, acquisition, restructuring, financing, or sale of business assets, personal information may be disclosed as part of that transaction, subject to applicable law.

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With Your Direction or Consent

We may disclose information when you direct us to do so or otherwise provide consent, where required.

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4. Sale or Sharing of Personal Information

We do not sell personal information to third parties for monetary consideration.

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Before publication: Circle Oak Ranch should confirm whether it shares personal information with third parties for cross-context behavioral advertising, as defined under applicable privacy laws. If Circle Oak Ranch does not engage in this activity, this section may be updated to state that the business does not sell or share personal information for those purposes. If such sharing occurs, the Website should accurately describe the practice and provide any required opt-out rights.

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5. Cookies and Similar Technologies

Our Website may use cookies and similar technologies, depending on the features and services enabled on the Website.

Cookies are small files stored on your device that can help a website function, remember preferences, understand visitor activity, and improve the user experience.

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These technologies may be used for purposes such as:

• Supporting essential Website functionality

• Maintaining security and preventing misuse

• Understanding Website traffic and performance

• Remembering preferences, where supported

• Supporting third-party Website features, where enabled

You can manage or disable cookies through your browser settings. Some Website features may not function properly if certain cookies are blocked.

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If analytics, advertising pixels, embedded content, or other optional tracking technologies are used, we will provide any notices, choices, and consent mechanisms required by applicable law.

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6. Third-Party Websites and Embedded Content

The Website may contain links to third-party websites, social media platforms, photographs, videos, or other embedded content.

When you interact with third-party content or follow an external link, the third party may collect information about your device or activity in accordance with its own privacy practices. We do not control third-party websites or their independent collection and use of information.

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We encourage you to review the privacy policies of third-party services before interacting with them.

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7. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including responding to inquiries, managing customer relationships, providing venue services, maintaining business records, resolving disputes, and complying with legal obligations.

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Retention periods may vary based on the type of information, the reason it was collected, and applicable legal requirements.

When information is no longer reasonably necessary, we will take appropriate steps to delete, de-identify, or securely dispose of it, as permitted by law.

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8. Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, and disclosure.

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However, no electronic transmission or storage method can be guaranteed to be completely secure. We cannot guarantee the absolute security of information submitted through the Website.

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9. Your Privacy Rights

Depending on where you reside and which privacy laws apply, you may have certain rights concerning your personal information.

These may include the right to:

• Request access to personal information we maintain about you

• Request information about how personal information is collected, used, or disclosed

• Request deletion of personal information, subject to legal exceptions

• Request correction of inaccurate personal information

• Opt out of certain sales, sharing, or targeted advertising activities, where applicable

• Receive equal service and treatment when exercising applicable privacy rights

The availability and scope of these rights depend on applicable law and may be subject to exceptions.

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How to Submit a Privacy Request

To submit a privacy-related request or ask a question about this Privacy Policy, contact us using the information in the “Contact Us” section below.

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Please describe your request and provide enough information for us to understand and process it. We may need to verify your identity before completing certain requests, as permitted or required by law.

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We will respond within the time frames required by applicable law.

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10. California Privacy Notice

This section applies to California residents to the extent the California Consumer Privacy Act, as amended (the “CCPA”), applies to Circle Oak Ranch and the personal information involved.

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Categories of Personal Information

Depending on your interactions with us, we may collect the following categories of personal information:

• Identifiers: Name, email address, telephone number, and IP address.

• Customer and inquiry information: Wedding interests, event details you provide, questions, and communications.

• Internet or network activity: Website browsing activity, pages visited, browser information, and interactions with the Website, where collected.

• Other information you voluntarily provide: Information included in contact forms, inquiries, and other communications.
   

Sources and Purposes

We collect information directly from you, automatically through your use of the Website, and from service providers or other sources where permitted by law.

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We use this information to respond to inquiries, provide requested venue information, manage customer relationships, operate and improve the Website, maintain security, and comply with legal obligations.

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Disclosure and Consumer Rights

We may disclose personal information to service providers and other parties as described in this Privacy Policy.

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Eligible California residents may have the right to know, access, delete, or correct personal information, and to exercise other rights provided under applicable law. Where applicable, California residents may also opt out of the sale or sharing of personal information.

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To exercise a privacy right, contact us using the information below. We will verify and respond to requests as required by law.

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We will not unlawfully discriminate against you for exercising your applicable privacy rights.

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11. Children's Privacy

The Website is intended for individuals seeking information about wedding venue services and related events. It is not directed to children under the age of 13, and we do not knowingly collect personal information online from children under 13.

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If we learn that we have collected personal information from a child under 13 in circumstances where parental consent is required, we will take appropriate steps to delete the information as required by law.

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12. Privacy Preference Signals

Certain browsers and extensions allow users to communicate privacy preferences through signals such as Global Privacy Control (GPC).

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Where required by applicable law, we will honor recognized privacy preference signals in accordance with applicable requirements.

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13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, Website functionality, service providers, or applicable legal requirements.

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When changes are made, we will update the “Last Updated” date at the top of this page. If additional notice is required by law, we will provide it as required.

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We encourage you to review this Privacy Policy periodically.

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14. Contact Us

If you have questions about this Privacy Policy or wish to submit a privacy request, please contact us:
 

Circle Oak Ranch Events
40402 De Luz Road
Fallbrook, CA 92028

Phone: (760) 728-8864
Email: info@circleoakranchweddings.com
Website: https://www.circleoakranchweddings.com/

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Please include “Privacy Policy Request” in the subject line of your email so that your inquiry can be directed appropriately.

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